Preliminary program

Day One
8:30 a.m.
Welcome from National Society, Ethiopia and cultural program
Welcome from USAID; TBA
Preview of meeting focus: Facilitator Rick Lent
9:00 - 9:15 a.m.
Overview of three days and Overview of H2P: G. Pappas

9:15 – 9:45 a.m.
Facts about pandemic/need for country planning
Presenter: Dr. Waldman
9:45 – 10:00
Break

10:00 – 12:00 p.m.
Pandemic Preparedness Table top simulation (inject 1 and 2)
MPRI
12:00 – 1:00 p.m.
Lunch

1:00 – 2:00 p.m.
Pandemic Preparedness Table top simulation (inject 3 and 4)
MPRI
2:00 – 4:30 p.m.
Debrief on simulation
MPRI
4:30 – 4:45 p.m.
Recognize how this work ties to next two days
Final debrief to tie outcomes tonext two days.
Preview of what’s to come.
Facilitator: R. Lent
7:00 p.m.
Dinner outside hotel (group event) and cultural program

Day Two

8:30 a.m.
Welcome back: Review and preview meeting task and agenda for today.
Facilitator: Rick Lent

8:45 – 9:35 a.m.

Humanitarian Pandemic Preparedeness:
towards countryplans; Design and Benefits
Origins of H2P (10 minutes): Pierre Dulessis
Current status of planning and the country plan template ( 10 minutes):
Robert Kaufman
Small group discussions (15 minutes)Whole group Q&A (10 minutes)

9:35 –
10:25 a.m.
Current status and lessons learned on Country Planning:
the Egypt experience: Presentation (20 minutes)
Small group discussions (15 minutes)
Whole group Q&A (15 minutes)
Presentation by National Society Egypt: presenter TBA, SG ERC

10:25 – 10:45 a.m.
Break

10:45 – 11:35 a.m.
Best practices and current status of planning: the Nepal experience
Introductions and overview of Nepal experience (5 minutes): K Bolles
The CARE NGO experience (10 minutes)
The National Society experience (10 minutes)
Nepal Government experience (10 minutes)

11:35 – 11:55 a.m.
Reflections on this Morning and Information Needs
Participants meet to review what they have heard so far and what they
want to learn more about this afternoon and tomorrow.

Small group discussion and examples of needs reported back
Specific opportunities to address these questions are identified
in the sessions coming this afternoon and tomorrow …
Facilitator: Rick Lent

11:55 a.m. – 12:00 noon
Directions for lunch/remainder of day
Facilitator: Lent

12:00 noon – 1:15 p.m.
Lunch

1:15 – 2:05 p.m.
WHO Guidelines for pandemic preparedness: (20 minutes)
Small group discussions (15 minutes)
Whole group Q&A (15 minutes)
Presentation by WHO: Elizabeth Pluut

2:05 – 2:55 p.m.
OCHA approach to pandemic preparedness
Presentation (20 minutes)
Small group discussions (15 minutes)
Whole group Q&A (15 minutes)
Presentation by UN OCHA: Michael Mosselman

2:55 – 3:25 p.m.
Tea Break

3:25 – 4:15 p.m.
Panel Discussion
Reflection from panel members on second day presentation (20 minutes)
Questions and answers among panelists
Q&A (15 minutes)
Panel: Facilitated by Lent: Kaufman, Bolles, Pluut, Mooselman, ERC, NRC,
Nepal CORE, Government of Nepal, Duplessis

4:15 – 4:30 p.m.
Closing and preview of tomorrow
Explain the repeated sessions as opportunities to focus on
addressing their various information needs.
Facilitated by Lent:

7:00 p.m.
Dinner
Group at hotel

Day Three

8:30 a.m.
Overview of day. Connection to yesterday. Introductions.
Preview of agenda and objectives and how sessions will work.
Participants have two opportunities for small group in-depth learning
and discussion about specific tools, guidelines, and other materials.
All sessions are offered twice. Concurrent sessions to facilitate smaller
groups and more discussion. Participants from
the same organization/country will decide how to cover all session.
Facilitator: Lent

Participants sit on country tables and discuss who will attend which
sessions
8:45 – 9:45 a.m.

Round One of concurrent sessions of presentations from resource people.
In- depth presentation (and discussion) of tools and guidelines:
1. “Tool box for urban pandemic preparedness planning” (Fred Hartman, MSH)
2. “District planning” (William Bazeyo, Makerere University, School of Public Health)
3. “Communications tools for Pandemic Preparedness” (Mark Rasmuson, AED)
4. “Role of the NGOs in pandemic preparedness” (Kathryn Bolles)
5. NGO - Military interface with pandemic preparedness: Erik Threet,
6. “Disaster planning tools: ADEPT tools in being used in Africa” (Mark Kiem, CDC)

9:45 –
10:05 a.m.
Break

10:05 – 11:05 a.m.
Round Two of concurrent sessions (same as above)

11:05 a.m. – 12:05 p.m.
Round Three of concurrent sessions (same as above)

12:05 – 1:15 p.m.
Lunch
Group at hotel

1:15 – 1:20 p.m.
Overview of afternoon

1:20 – 2:20 p.m.
Country teams meet to discuss learning and prepare feed back
Facilitation team and participants grouped by countries
2:20 – 3:20 p.m.
Hearing from each other: country teams and resource people
Each country team reports its conclusions and next steps. Five minutes
per country team.Closing questions to everyone based on what they
have heard in these reports.
Facilitation team

3:20 – 3:50 p.m.
Tea break

3:50 – 4:30 p.m.
Resource Team Reports back to all participants.Resource people
present synopsis/synthesis of feedback and propose next steps.
Facilitation team

4:30 p.m.
Closing
Lent/ Pappas/ Waldman

Advance Registration begins. Here is the invitation that went out. A registration form can be found in the gdoc drive

Invitation to a three day meeting in Addis, Ethiopia, April 28th, 29th and 30th. 2009



You are invited to a meeting to be held in Addis, Ethiopia on April 28th, 29th and 30th. 2009. The meeting will bring together NGOs, National Societies, government leaders, and regional and global experts to share information on the status of the threat of influenza pandemic and the status of preparedness in the region. A meeting description is below in this email.



The meeting will be held at the Addis Hilton. If you are from an NGO based in Africa you can receive full support for hotel, meals, local travel and air travel availability based on early registration. National Society of Red Cross/Red Crescent representatives will receive hotel, meals, and local travel by registering for the event. Airfare will be provided to National Societies representatives by the IFRC. Invitees from the US and Europe will be offered hotel, meal and local travel but are asked to cover their own airfare to Addis. Guests can check in on the 27th.



If you are eligible for air transport to Addis through this conference (African based NGOs) please contact Danielle Heiberg to make your reservation. dheiberg@interaction.org



Those meeting participants who are paying for their own accommodations in Addis might prefer to stay at another hotel. A list of suggested hotels is below.



Visa information for visitors to Ethiopia is provided below. If you need a letter of invitation to apply for your visa please indicate on the registration form. All international visitors are recommended to contact the Embassy of Ethiopia in their country to confirm visa requirements.



A registration form is attached as a Word document. Please complete the electronic form, save it as a Word document, and return it to dheiberg@interaction.orgl. Alternatively you can print the form and complete it by hand. The paper form can be FAXed to 202-667-8236.



Registration is on a “first come first serve” basis and rooms at the Addis Hilton are limited. You can return the form to reserve a place at the conference without providing your travel information. Your travel plans can be completed later. Register as soon as possible to ensure you have a place reserved.



Sincerely yours,



Gregory Pappas, MD PhD

Senior Pandemic Coordinator and Technical Advisor

InterAction

Washington DC





Meeting description

Mounting concern about the inevitability of a pandemic due to influenza has lead to global support for disaster planning efforts in many less developed countries. A three days meeting in Addis, Ethiopia will provide civil society organizations in east Africa with perspectives, information, and materials to help them participate in the global effort to prepare for a pandemic.
The three day meeting will begin with a table top exercise especially designed to help civil society organizations to assess the threat and their capacity to respond to a pandemic. In the second and third days, regional and global experts will offer state-of-the art tools and approaches that have been prepared for use in the region. The meetings are also an opportunity to share your experience to help others with similar challenges.
The meeting will draw participants primarily from Ethiopia, Egypt, Djibouti, Sudan, Kenya, Tanzania, Uganda, Burundi, and Rwanda.





Additional hotels in Addis.



KZ Hotel
Tel. +251 116 621677
+251 116 61 1206


TDS Hotel
+251 116 610057


Desalegne Hotel
+251 116 624524



Visa information

Meeting attendees who need visas should approach the Ethiopian Embassies in their country for applications and procedures. If requests on the registration form we will send you an invitation letter to present to the Ethiopian Embassies in
Kampala, Arusha, Nairobi, Khartoum, Cairo, Kigali. Dareselam. If you hold a Kenyan passport a visa will be granted on the arrival. The type of visa will be Conference Tourism which is classified under Tourism. US and European visitors to Ethiopia can obtain visa upon arrival at the airport.

Save the date

Pandemic Preparedness Regional meeting in Addis, Ethiopia

April, 28th, 29th, and 30th 2009

Mounting concern about the inevitability of a pandemic due to influenza has lead to global support for disaster planning efforts in many less developed countries. A three days meeting in Addis, Ethiopia will provide civil society organizations in east Africa perspectives, information, and materials to help them participate in the global effort to prepare for a pandemic.

The three day meeting will begin with a table top exercise especially designed to help civil society organizations to assess the threat and their capacity to respond to a pandemic. In the second and third days, regional and global experts will offer state-of-the art tools and approaches that have been prepared for use in the region. The meetings are also an opportunity to share your experience to help others with similar challenges.

A formal invitation will follow. Organizations with staff and program in east Africa are eligible for full support to attend this meeting. The meeting will draw participants primarily from Ethiopia, Egypt, Djibouti, Sudan, Kenya, Tanzania, Uganda, Burundi, and Rawanda. Two future meetings are planned for other parts of Africa and for Asia. Staffs in US and Europe are invited and can attend these meetings free of charge.



To learn more about these meetings, recommend invitees, and to reserve a space for the meeting please contact: Gregory Pappas at InterAction, gpappas@interaction.org.

We would also very much appreciate your nominations of specific invitees. NGOs, national societies of Red Cross/Red Crescent, and government officials are welcome. Please pass this invitation on to other organizations or individuals who might find these meetings useful.

The meeting is being organized by InterAction, the largest coalition of U.S.-based international NGOs focused on the world’s poor and most vulnerable people (202-667-8227 · www.interaction.org) with the support of USAID. Please mark the date for this important and timely meeting.



Gregory Pappas, Senior Pandemic Coordinator and Technical Advisor

Meeting redesign

During the week of January 5, 2009 the regional meeting was redesigned with the guidence of USAID and consultation with the H2P Operations Committee members. This blog site currently has the up-to-date design document posted (below). Thanks to all for the responses and support.

The block of rooms at the Addis Hilton have been booked. A "save-the-date" email was sent Jan. 15th to a board list of potential organizations.

Meeting planners, speakers and partners will be contacted soon with more details. Please note if your organization is scheduled to present at the Addis meeting. You will need to identify speakers. Guidelines for those presention will be provided next week. Also note that planning for a meeting in south Africa are also underway and dates will probably be late May. The format for those meetings will be similar.